A private company has dozens of recurring compliance events every year — board meetings, filings, registers, disclosures — each with its own deadline and penalty. We run the entire annual calendar as a managed service: tracked, executed, and evidenced. You never think about a deadline again.
Annual compliances are the recurring statutory obligations every company must meet each financial year: holding the minimum board meetings, preparing and adopting financial statements, filing annual returns and financials with the ROC (AOC-4, MGT-7), maintaining statutory registers, making required disclosures, and conducting the AGM within the statutory timeline.
The difficulty isn't any single item — it's the calendar. Deadlines interlock (you can't file AOC-4 before the AGM adopts the accounts; you can't hold the AGM without board approval of the financials), some shift with weekends and holidays, and penalties accrue daily. Companies don't usually fail at compliance from ignorance; they fail from losing track.
Any private company that wants compliance handled rather than remembered. Founders who've realised the compliance calendar lives in someone's head — usually theirs — and that person's attention is needed elsewhere. Finance teams that are strong on accounts but lose weeks every year to the ROC cycle.
Companies with investors or lenders who ask for compliance certificates — diligence questionnaires increasingly ask for a compliance health statement, and "we think we're compliant" isn't one. Groups where the calendar multiplies across entities and the risk of a missed filing somewhere compounds.
And companies that have already been burned: additional fees paid, a condonation petition filed, a director disqualified somewhere in the group. Once bitten, the managed calendar stops looking like overhead and starts looking like insurance.
Four board meetings a year (or more, as your articles require), fully managed: notices, agendas, quorum, minutes drafted from real deliberation within days. The meetings happen on schedule whether you remember them or not — because we do.
Coordination with your auditors for finalisation, board approval of the accounts, and the shareholder adoption process — sequenced so the AGM and filings land on time. This is the critical path of the entire year; we manage it as one.
AOC-4 (financials) and MGT-7 (annual return) prepared, certified where needed, and filed within statutory timelines. Plus the beneficial ownership (BEN-2), director KYC (DIR-3), and deposit (DPT-3) filings that trip up companies every year.
Notice, explanatory statements, quorum, voting, minutes — the full shareholder meeting cycle, conducted to a standard that survives scrutiny.
Statutory registers updated through the year, director disclosures collected (MBP-1, DIR-8), related-party contract registers maintained. The paper trail that diligence reads.
Year-end compliance certificate for your board, investors, or lenders — a single document evidencing that the year's obligations were met. Increasingly the difference between a smooth diligence and a qualified one.
Annual fixed fee, quoted per entity after understanding your structure — a single private company with a standard calendar is straightforward; groups and companies with complex capital structures are scoped accordingly. The fee covers the full year: no per-filing surprises.
We typically take over 6–8 weeks before year-end to align the calendar, though we can onboard mid-year — the first act is always a gap assessment so nothing already due gets missed in transition.
Miss the AGM deadline and everything downstream collapses: AOC-4 and MGT-7 can't be filed correctly, additional fees start accruing daily, and the default needs disclosure. The AGM is the linchpin of the year — protect its date above all others.
DIR-3 KYC, BEN-2, DPT-3 — none of them feels important until the penalty notice arrives or a director gets flagged. The small filings cause a disproportionate share of compliance pain because nobody calendars them.
Four meetings "held" via backdated minutes with no real deliberation. Beyond being non-compliant, this voids the evidentiary value of every resolution passed — including the ones that matter.
We map every obligation for your company — ROC, board, shareholder, disclosure — into a dated annual calendar.
Existing records reviewed; any backlog identified and remediated before it compounds.
Through the year: meetings run, filings filed, registers updated. You get confirmations, not reminders to chase.
AGM through annual filings, then the compliance certificate. The year ends evidenced, not just survived.
AOC-4 (financial statements) and MGT-7 (annual return) with the ROC, plus DIR-3 KYC for directors, BEN-2 for significant beneficial owners, and DPT-3 for deposits — each with its own deadline.
Within six months of financial year-end (30 September for a March year-end), with extensions possible in exceptional circumstances. The AGM anchors the entire filing calendar.
At least four per year for most companies, with no more than 120 days between meetings. Your articles may require more.
Additional fees accrue daily, but filings can still be made. We assess the backlog, compute the exposure, file everything outstanding, and put the calendar on rails going forward.
Yes — reduced, but not zero. Dormant status has its own filing (MSC-1 annually) and skipping it creates the same penalty spiral.
Yes — the calendar is built per entity and managed centrally. Groups are where managed compliance pays for itself fastest.
₹100 per day of delay per form, with no cap — it compounds fast. A year late on both forms is ₹73,000 in additional fees alone.
The ROC can grant up to three months in exceptional cases, applied for before the deadline. 'We forgot' is not exceptional.
Yes — nil filings are still filings. Inactive companies file; only struck-off companies don't.
The Significant Beneficial Owner declaration — if any individual ultimately holds 10% or more through layers, it applies. Most groups trip this; most small companies never check.
Talk to a partner about your situation — no pitch, no obligation. If we're not the right firm for it, we'll tell you that too.
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