Every company needs a Company Secretary's work done; not every company needs one full-time. We function as your secretarial department — board meetings, minutes, registers, filings, and the compliance calendar — run by qualified CS professionals who treat your deadlines like their own.
Corporate secretarial is the discipline of keeping a company's legal existence in order: conducting board and shareholder meetings properly, recording minutes that reflect real deliberation, maintaining the statutory registers the Companies Act requires, filing with the Registrar of Companies on time, and tracking the hundred-odd compliance events in a company's annual calendar.
It is invisible when done well and catastrophic when done badly. Invalid board meetings can void the resolutions passed in them — including the fundraise, the appointment, the transaction the company is built on. Behind every "routine" filing is a deadline with penalties, and behind every register is a diligence team that will read it.
Private companies that have outgrown the "CA handles it" stage — typically once you have external investors, multiple directors, or any transaction on the horizon. Investors' diligence goes straight to secretarial records; gaps there signal gaps everywhere.
Startups that incorporated quickly and never built the function — founder-directors, informal board practices, minutes written (if at all) months later. This is normal at incorporation and dangerous at scale. The fix is a proper secretarial setup before the first institutional cheque, not after.
Groups with multiple entities, where the compliance calendar multiplies and no single person can track it reliably. And companies whose in-house CS has resigned — the gap months are when deadlines slip, and interim cover prevents exactly that.
We run the full meeting cycle: notices with statutory timelines, agendas built with management, attendance and quorum management, and minutes drafted from actual deliberation — not templated afterwards. Committee meetings, postal ballots, and EGMs handled the same way. Your board pack arrives before the meeting, not during it.
Every register the Act requires — members, directors, charges, related-party contracts, ESOPs, deposits — maintained current and reconciled. When diligence asks for the register of contracts, the answer is a file, not a scramble.
Annual filings (AOC-4, MGT-7) plus every event-based filing — appointments, resignations, share issuances, charge creations and satisfactions, registered office changes. Filed on time, with the supporting board process done properly behind each one.
A living calendar of every deadline — ROC, FEMA, labour, tax-adjacent — tracked, reminded, and executed. You stop thinking about deadlines because someone qualified is thinking about them for you.
Fundraises, share transfers, buy-backs, ESOP grants — the secretarial workstream of every transaction, coordinated with your lawyers and bankers so the corporate actions don't become the bottleneck.
Secretarial retainers are monthly, scaled to entity count and activity — a single dormant-ish private company costs little; a group with quarterly board cycles and regular transactions costs more. Everything is fixed-fee and agreed upfront; there are no surprise bills for "extra filings."
Onboarding takes two to four weeks: we audit the existing records, remediate the gaps (there are always gaps), and take over the calendar. Most clients are fully transitioned within a month.
The most common secretarial failure. Minutes reconstructed long after the meeting don't reflect deliberation — they reflect what someone wishes had been deliberated. In a dispute or diligence, they unravel. Minutes get drafted within days, from notes taken at the meeting. Non-negotiable.
A CS resigns, the replacement takes three months, and in between nobody files anything. Event-based filings have 30-day clocks; they don't pause for recruitment. Interim cover exists precisely for this.
Auditors audit; they don't run board meetings or maintain registers. Companies that rely on their statutory auditor for secretarial work discover at diligence that neither function was properly done.
We review every register, filing, and minute book. You get a gap report — honest, prioritised, with remediation timelines.
Back-filing, register reconstruction, minute regularisation. The past gets cleaned before we take on the future.
Compliance calendar activated, meeting cycles scheduled, filing responsibilities assigned. From here, it just runs.
Monthly retainer: meetings run, filings filed, calendar tracked. Quarterly review with you on what's coming.
Listed companies and companies above prescribed paid-up capital/turnover thresholds must appoint a whole-time CS. Everyone else needs the work done regardless — the Act doesn't waive compliance for smaller companies.
CAs are superb at tax and audit; secretarial is a distinct discipline with its own procedures and deadlines. The companies that rely on their CA for secretarial are the ones whose diligence throws up secretarial qualifications.
Additional fees accrue per day of delay, and some defaults need condonation. We assess the backlog, file what can be filed, and regularise the rest — it's fixable, but stop the bleeding first.
Two to four weeks including the records audit and remediation plan. Urgent transactions get priority onboarding.
Yes — we coordinate with your existing advisors. We don't replace them; we make their lives easier by keeping the corporate records they rely on.
Completely. We operate under professional confidentiality obligations, and engagement terms include explicit NDAs.
Registers, minutes, statutory filings, board meeting support, and the compliance calendar — defined in writing, so 'is this included?' never becomes a dispute.
Often yes, from board papers and filings — but reconstructed minutes must be honest about being reconstructed. We fix the past without fabricating it.
Yes — for minute-taking and procedural compliance. Having the CS in the room keeps meetings compliant in real time rather than in retrospect.
Backdated or missing board minutes. Almost everything else can be regularised; minutes nobody wrote can't be credibly recreated years later.
Talk to a partner about your situation — no pitch, no obligation. If we're not the right firm for it, we'll tell you that too.
Request a consultation